PORTLAND PAYROLL WORKFORCE MANAGEMENT SOLUTIONS
Swipeclock Workforce Management Hub
Employee timekeeping, scheduling, web clock, supervisor dashboard, reporting…
Everything you need to more efficiently manage your labor force and save money!
Need help getting set up?
Let us help you! From a simple punch clock to a complex multi-shift schedule, we can get you up and runningoften within just a few hours!
Why Swipeclock Workforce Management Hub?
Simple: It makes you more profitable, efficient…
and can keep you out of a lawsuit!
Better Manage Labor Costs
Know what you’re spending on labor, and where.
The costs of labor are the number one business expense. You can’t manage what you don’t track! Can you identify with any of these common staff administration issues?
Aggravated Managers: Ad hoc and manual management of multi-layer schedules and personal communication with staff members can burn through valuable manager time leaving strategic programs undone. Are your supervisors spending more time coordinating than effectively managing?
Unscheduled Overtime Costs: Excessive overtime may be due to increased work volume, high absenteeism, inefficient distribution of staff or understaffing. Low overtime and high absence could indicate too many employees. Do you know exactly what’s driving your increasing expenses?
Wrong Worker on the Job: You may have available resources but the duties require particular skill sets, qualifications, or certifications in order to do the job right or be compliant. Can you easily (or automatically) place the right skills in the right place at the right time?
Out of Touch Team members: Engage staff members by giving them access to available shift opportunities and the capacity to switch or pick up shifts. Online time cards, schedules, and communicating with managers. Text or email messages for schedule updates and opportunities. Can your staff members help you manage themselves?
No Records for Audit or Analysis: Whether the company or another entity needs verification, having adequate reporting and analysis specialties plus the historical data is essential for effective management. Can you ascertain what you did wrong or right?
Maintain Regulatory Compliance
New provisions now or soon to be in effect could seriously affect your bottom line. These include:
The Fair Labor Standards Act (FLSA) Overtime Provisions: Applies to all companies. Any employee making less than $913 per week and working over 40 hours MUST be paid overtime. Eliminate any question with automated employee timekeeping.
The Affordable Care Act (ACA): Classifying and recording hours for full-time, part-time, variable, and seasonable staff members is mandatory according to ACA provisions. Noncompliance OR substandard reporting can result in fines, sanctions, and lawsuits against an employer.
Do you need automated employee time and attendance, scheduling, and reporting in order to comply with industry or government provisions?
Our automated employee timekeeping and scheduling solution will enable you to more capably track hours worked, and paid and non-paid breaks to meet the nonelective regulations. Avoid penalties, store records for verification, all while streamlining how you track time and labor to ensure your employees are paid accurately and on time.
Portland Payroll Swipeclock Workforce Management Hub Features
Advanced tools to help you track time, rein in labor expenses, and stay compliant.
Advanced Scheduling: Complex schedules made effortless! Flexible shift definitions and schedule templates with up to five organization levels. Multi-manager, multi-department, multi-location capability. Unlimited weeks, shifts per week, and rotating patterns. Multiple roles with role-based authentication and approvals. Everything you need for uncomplicated management of a few to hundreds of staff members in any industry.
Compliance Enforcement: The schedule auto-manages compliance! Define schedules with settings for shift duration, overtime, and shift proximity. Require certifications for positions with auto check for individual employee expiration. Support minimum/maximum hour preferences and weekend count. Decrease your compliance risk, better manage your staff and get rid of unneeded overtime.
Simplified Management: Let the system and employees do the work! Drop and pick up shifts from the Virtual Trade Board and approve time cards. Workers manage their own schedule preferences, submit time off requests, and coordinate with managers online. Auto track staff member status to adhere to labor laws.
System Messaging and Alerts: Text or email messages for new schedule, changed schedule, open shifts, trades, and daily reminders. Even notifications on overtime thresholds. Managers and staff members coordinate through an online message center. No one can say, “I didn’t know!”
Time and Attendance
Time Card Management: Save countless admin hours! And do away with pen and paper time and attendance systems. Make real-time edits, record and store auditable time card approvals that protect against labor disputes. Ensure the accuracy of your timekeeping data for DOL, FLSA, ACA, PBJ compliance.
PTO Tracking: Stop guesstimating PTO hours and reduce admin errors! System automatically calculates PTO balances based on time worked. Push real-time data to time cards. Create oversight for supervisors so that understaffing is never a problem.
Employee Self-Service: Empower your staff members with transparency! Enable them to check their PTO balances, submit time-off requests, view and approve their time cards. And have happier, more productive team members.
Mobile Timekeeping App: Simplify timekeeping! Employees can monitor time cards, submit time-off requests and punch in/out from anywhere. But don’t worry, youll have the oversight you need with punch location specifics via PinPoint GPS.
TimeWorksPlus makes sure you have accurate timekeeping records, decreases payroll processing time, and improves compliance.
Web and Mobile
A time clock without parts! No hardware to install. Log in from any internet browser, embed a time clock in your company web page. Track paid breaks based on hours worked. Meal and transfer buttons. IP validation ensures staff members are where they should be and ready to work!
PunchLogic: Prohibit punch errors! Punch menu options based on current state and eligibility. Capture in/out punch data, job codes, mileage, tips, department transfers and more in real time. PunchLogic does away with punch errors and generates accurate data to manage effectively.
Mobile Apps: Punch clock in your pocket! Free on any iPhone or Android mobile device (App Store or Google Play). No maintenance necessary. Augment punches with PinPoint GPS locations. Managers see current status for clock-in/out and PTO along with workforce information.
Employee Self-Service: Share the load! Staff members can check their own time cards, submit time-off requests, punch in/out, enter job codes, mileage, tips, department transfers and more from anywhere. Lighten manager loads with automation and self-service.
Manager Super-Vision: Monitor team member status in real time from anywhere! See remote staff levels, view current clock-in/out and PTO. Filter by department, supervisor, or location. Review, edit, and approve schedule and time cards on the go.
Payroll Integration: Close the loop! Integration of time tracking with payroll eliminates the last barrier to full automation, turning hours into paychecks. Integration solutions are available for payroll bureaus and payroll software packages hosted online or onsite. Sync data between systems, reconcile, and process payroll all without file export/import or manual entry.
All The Majors: Regardless of your payroll platform or software, chances are we have a solution that will integrate Time and Attendance and Scheduling for seamless data transfers. Additionally, we also integrate with leading Workforce Management solutions for Human Resources and Labor Analytics plus custom solutions for hotel management, finance, healthcare, and hospitality.
Integration API: For custom solutions, we have an API that permits you to define desired data fields and then retrieve or export via REST to other systems. Use it to design custom reports, assess data or store summarized data for future/potential audits. Integrate with other specialized systems such as workforce modeling and planning, location analysis, job costing, or any system where labor hours are helpful.
Portland Payroll, Inc.
8020 SW Cirrus Drive
Beaverton, OR 97008